Solutions 4 Health Intranet

Staff Intranet

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Finance, Payroll and Expenses

Finance and payroll are vital components of a business, enabling effective financial management, informed decision-making, regulatory compliance, cash flow management, employee compensation, strategic planning, and risk mitigation.

When reaching out to the Finance, Payroll, and Expenses team, using the email addresses below will ensure we can deal with your query promptly and efficiently. 

  • Payment of supplier invoices
  • Payments to pharmacies
  • Handling queries from suppliers
  • Invoices matched to PO or need to be approved by a manager
  • Weekly payment runs completed
  • Payments generated on Wednesday morning
  • Will pay all invoices received and approved, and due for payment
  • Payments received by suppliers on Friday morning
  • Reconcile payments with our bank account and ensure all processed in Sage
  • Maintenance of company debit and credit cards
  • Ensure the procurement process is followed
  • Invoices should be sent to accounts by the supplier
  • Invoices received by the manager should be forwarded to accounts immediately
  • Payments made by the admin team on a card must be supported with an invoice
  • Raise customer invoices for block contracts in line with contractual requirements
  • Raise PBR and ad-hoc invoices in line with contractual requirements as advised by managers
  • Ensure payment is received in line with contractual requirements
  • Chase invoices that are paid late
  • Reconcile bank statements and ensure all invoices and receipts are posted in Sage
  • Managerial support will be required when customers delay payments
  • Payroll payments made on the last day of the calendar month
  • There is a lot of work building payroll, so manager support is required to achieve that
  • Expense manager is a critical feed for creating payroll
  • Payslips and P60s are available to view/download from the Sage online portal
  • Payslips are issued on Payday
  • New starters – Sage login information will be sent on the day payroll is updated. Advise is for new starters to access and create a login to access the portal within 48 hours of receiving the email/link
  • For any payroll queries, please advise staff to wait to view the payslips and not the HRMC portal before raising any queries.
  • Ensure HR/payroll documents are submitted in line with HR deadlines
  • Staff should be encouraged to complete expense manager weekly and not leave until month’s end
  • Expenses manager must be completed correctly selecting the correct project and type
  • Carry out expense manager approvals throughout the month, and on Monday for the final week
  • Opportunities
    • Financial review of all potential opportunities ensuring the opportunity is financially viable
    • Complete finance schedules are required
  • Existing contracts and overheads
    • Monthly and quarterly monitoring to ensure contracts are making expected margins
    • Review overheads to ensure costs are controlled
  • Review the overall company position to ensure the company is profitable